Meeting Facilities

Please Read Before Submitting:

This form is to officially reserve a room at Flint Hills Technical College.

If you are only interested in the space, have questions, or would like to check availability without reserving, please contact Rachel Thurman at rthurman@fhtc.edu or (620) 341-1305.

Submitting this form indicates your intent to confirm the reservation and move forward with scheduling and invoicing.

Conference Center Rental Information:

The Conference center can be divided into 3 rooms

$150 per room (Capacity: 30)
$400 for Full Area Rental (Capacity: 100)

Price includes use of:

Computer
Digital Projector
Microphones
Video Conferencing Ability

For inquiries and booking, please contact us at 620-341-1305.

Reservation Information

First Event Date(Required)

MonthMonth123456789101112

DayDay12345678910111213141516171819202122232425262728293031

YearYear20262025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920

Last Event Date(Required)

MonthMonth123456789101112

DayDay12345678910111213141516171819202122232425262728293031

YearYear20262025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920

Total Number of Days(Required)

Please enter a number from 1 to 30.

Function Set-Up Time(Required)

Hours

:

Minutes

AM PM AM/PM

Function Tear-Down Time(Required)

Hours

:

Minutes

AM PM AM/PM

Event Name(Required)

Group/Entity Name(Required)

Number of Attendees(Required)

Please enter a number from 1 to 100.

Mailing Address(Required)

Street Address City State AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific ZIP Code

Contact Information

Name(Required)

First Last

Email Address(Required)

Phone(Required)

Room Setup Information

Setup Options

Head Table

Instructor Table

Podium

Select All

Style of Setup(Required)

Classroom Style

Conference Style

Round Table Style

Theatre Style

U-Shape Style

Vendor Style

Additional Requests

Operational Conditions(Required)

I agree to the following conditions.

• Individuals and businesses need to complete a Room Rental Agreement Form to reserve a room, which can be done through the College’s online reservation system or MyFHTC. Additionally, the applicant must choose the room setup during the reservation process.


• FHTC is not responsible for security during events, and renters must manage their guests and ensure lawful conduct. Events should not involve fraudulent activities, and the premises must be kept clean, with all trash properly disposed of. Any cancellations or changes need to be reported at least 48 hours before the scheduled event.


• Only authorized FHTC staff are permitted to adjust the partition walls between meeting rooms and are responsible for setting up equipment like tables and chairs. Renters can bring outside food and beverages, excluding red and purple drinks, and must report any carpet spills to FHTC Custodial staff immediately. The renting organization is liable for any damages to the room or equipment and must cover costs for reimbursement, replacement, repair, or cleaning.


• The conference room policies state that open flames are not permitted, and decorative materials must be securely contained. Wall and ceiling attachments are prohibited, though easels for signage are allowed. The organization reserving the room is responsible for supplying all necessary stationery items.


• Individuals and businesses are prohibited from using other office work areas, staff equipment, or any areas of the building outside of the rented room and common spaces like hallways and restrooms. College instructional equipment, lab, and culinary spaces are not accessible to business or community groups under any circumstances.


• Employees using facilities after hours for personal activities must handle all set-up, clean-up, and tear-down duties, remain present during their use, and ensure the building is secured.


• College facilities cannot be used for fundraising events by candidates or political parties, but can be reserved for political meetings if they don’t disrupt regular activities, if no reasonable community alternatives are available, if students can attend for free, and if all fees are paid in advance. Political candidates and office
  holders may only be acknowledged during campus events they are attending, and distribution of political handbills is banned in areas primarily for instruction or during enclosed public events.


• FHTC has a strict no-tobacco policy on campus, banning its use in all college buildings, facilities, grounds, parking lots, and vehicles, as well as on any property leased or managed by the college.


• Violations of these conditions may result in denial of future Conference Center rental requests.

Email

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